​Wimbledon Community Chorus - Constitution                                             Available as a pdf file to download

The Choir 

  • The Choir shall be called "Wimbledon Community Chorus" or WCC for short  

  • It shall be non-political and non-sectarian and open to all members of the Wimbledon community and neighbouring areas irrespective of musical experience  

  • The Choir will assist and support such Charitable Institutions or purposes as the Committee shall from time to time determine  

 

Objectives 

  • To foster the enjoyment of making music of good quality with fellow members of the community and encouraging social bonds between its members  

  • To encourage community cohesion through public performances for and by the community  

  • To be representative of our local community, taking special care that no individual shall be excluded from membership of the Society or de-barred from any official capacity on the Committee on the grounds of race, colour, age, religion, sexual orientation, disability or political affiliation  

 

Committee/Officers 

  • Management of the Choir shall be conducted by a "Committee" consisting of the following officers: Chairman, Membership Secretary, Treasurer, Events Co-ordinator. (The Musical Director and Accompanist will attend meetings EX OFFICIO [without voting rights])  

  • All the arrangements for the concerts and other events and the control of finance shall be in the hands of the Committee. 

 

Finance 

  • The Membership subscription rate shall be determined at the Annual General Meeting  

  • Membership fees will consist of a standard and a reduced rate; the termly fee applies regardless of when in the term a member joins 

  • The reduced rate shall apply at the discretion of the Chairman / Treasurer and based on evidence of unemployment / full-time student status and this can be reviewed at any time 

  • The subscription is non-refundable. The only exception to this will be if a member provides an official sickness certificate from their doctor covering a period in excessof 28 days 

  • Guests will not be charged for their first rehearsal, but if they wish to join, they have to pay for the term, should there be space available 

  • Membership fees are payable at the first rehearsal of each term. It is our aim to collect as much as possible of the subscription income by bank transfer. Cheques are accepted as a last resort rather than routinely 

  • We aim to operate as a paperless group as much as possible and seek to avoid postage costs wherever possible. This means that it is our intention to communicate by email and pay all invoices by bank transfer. This applies to dealing with anyone whose services or facilities we pay for 

  • The Financial Year of the Choir shall terminate at the AGM with the financial position of the Choir being reviewed each Term by the Committee 

  • Reasonable out of pocket expenses incurred by members on the authorised business of the Choir will be reimbursed at the discretion of the Treasurer up to £100, and by the Committee if over £100. 

  • A suitable bank account shall be maintained in the name of the Choir and operated under the signature of the Treasurer 

  • Choir finances and records will be maintained and a summary presented at the AGM 

 

Election of Committee 

  • The Committee shall be elected by a majority of the members voting, by a ballot if necessary, at the Annual General Meeting which shall be held after the last rehearsal of the summer term, or at a Special General Meeting in the case of mid-term resignations. Positions on the committee can be held for 3 years without re-election, though committee members can resign at any time. Nominations for election to the committee must be made by members of the society in writing and in the hands of the committee Chairman at least 14 days before the AGM (or SGM) New Paragraph

  • The Committee shall meet once a term (there being three terms per year) and at other times when business warrants. A quorum shall be formed by three members of the Committee or one third of the total number of Committee members, whichever is the greater  

  • At the first Committee Meeting following the Annual General Meeting, the Committee shall plan the forthcoming year's events, budget and strategy and confirm the appointment of the Musical Director and Accompanist  

 

Membership 

  • Members are expected to attend 70% of rehearsals in order to participate in performances - the Musical Director may exert his/her discretion in allowing exceptions. Attendance is noted in the register. Non-attendance will be followed up if it extends to more than 3 weeks in a row (without prior notification). This is in order to ensure members are not being excluded or discriminated against in any way, and to maintain good relations between members, and between the members and the Committee  

  • Punctuality and common courtesy are expected at all times and discipline maintained during rehearsals and performances  

  • Members are responsible for their own music, and any replacements will need to be paid for by themselves, respecting copyright law  

  • For good and sufficient reason the membership of any individual may be terminated by the decision of the Committee PROVIDED that the individual shall have the right to be heard by the said Committee before any decision is made final  

Music 

  • All printed and published music that is the property of the Choir must not be sold, copied or loaned without sanction from the Committee

  • Sheet music must be returned to the Choir in the event of membership lapsing  

  • The choice of music shall be made by the Musical Director but repertoire requests are taken seriously into consideration

  • Programme selection for concerts shall be in the hands of the Musical Director and Accompanist 

 

General 

  • If, upon the winding up or the dissolution of the Choir, there remains ANY property whatsoever after the satisfaction of all its debts and liabilities, the same shall not be distributed amongst the members of the Choir but shall be given or transferred to some Charitable Institution or Institutions having objectives similar to the objectives of the Choir, such Institution or Institutions to be determined by the members of the Choir at or before the time of dissolution and in so far as effect cannot be given to such provision then to some Charitable objective  

  • This Constitution is available for viewing on the website and a copy is kept in the storage box available for viewing at all practices. 

 

Dated 25th July 2011 

© 2019 Wimbledon Community Chorus

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